Job description

Documentation Officer

Company: The Source of International Quality
Position: Documentation Officer
Department: Sales & Export Operations
Experience: Minimum 2 years
Languages: Arabic & English – reading, writing and speaking

Job Summary

The Documentation Officer will be responsible for preparing, checking, organizing, and coordinating all sales and export documentation to ensure shipments are processed accurately and on time.

Key Responsibilities

• Prepare and coordinate export and shipping documents, including Commercial Invoices, Packing Lists, Certificates of Origin, Health Certificates, and Bill of Lading documents.
• Coordinate with customers, shipping agents, logistics teams, customs, and relevant authorities.
• Check documents carefully to ensure accuracy and consistency before shipment.
• Follow up on shipping schedules, bookings, and required documentation.
• Send complete document sets to customers and follow up for confirmation.
• Maintain organized records of all customer and shipment documents.
• Coordinate with the sales team to ensure customer requirements are correctly reflected in documents.
• Follow up on missing or pending documents and resolve documentation issues quickly.
• Ensure company documentation procedures and deadlines are followed.

Requirements

• Minimum 2 years of relevant experience in documentation, export, shipping, logistics, or a similar position.
• Experience in sea freight/export documentation is preferred.
• Fluent in both Arabic and English, with the ability to read, write, and speak both languages.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Good knowledge of Microsoft Office, especially Excel and Word.
• Ability to work under pressure and meet shipment deadlines.
• Well organized, responsible, and able to handle multiple shipments simultaneously.

Preferred

Experience in the seafood, food export, shipping, or international trading industry will be an advantage.

Contact

Send your CV to : Hr.Manager@sourceintquality.com