Job description

Finance Executive – Shipping & Maritime Services

Company: Whales Maritime Services
Location: Oman
Employment Type: Full-Time
Department: Finance & Accounts
Experience: 2–3 Years
Industry Preference: Shipping / Maritime / Port Agency

About Whales Maritime Services

Whales Maritime Services is a growing maritime and logistics company providing professional port agency, husbandry, vessel support, cargo coordination, offshore services, and maritime agency solutions across the UAE and Oman.

We are looking for a motivated and detail-oriented Finance Executive to join our Oman team and support our finance and accounting operations.

Position Summary

The Finance Executive will be responsible for managing day-to-day accounting and financial activities, with particular focus on vessel accounts, port agency disbursements, invoicing, collections, supplier payments, reconciliations, and financial reporting.

The ideal candidate should have a strong understanding of accounting principles and preferably 2–3 years of relevant experience in a shipping agency, maritime, logistics, or port-related company in the UAE or Oman.

Key Responsibilities

• Handle day-to-day accounting and finance operations of the Oman office.
• Prepare and process Proforma Disbursement Accounts (PDA), Final Disbursement Accounts (FDA), invoices, credit notes, and related financial documents.
• Monitor vessel-wise and customer-wise accounts and ensure timely financial closure of port calls.
• Coordinate with operations and commercial teams regarding vessel expenses, supplier invoices, and customer billing.
• Verify supplier invoices, supporting documents, and expenses against approved quotations or service orders.
• Process supplier payments and maintain accurate records of outstanding payables.
• Monitor customer receivables and conduct regular follow-up for outstanding payments.
• Prepare and maintain Statements of Accounts (SOA) for customers and suppliers.
• Perform bank, customer, supplier, and general ledger reconciliations.
• Maintain proper documentation and filing of financial records.
• Assist in monthly closing activities and preparation of financial reports.
• Monitor cash flow and provide regular updates on receivables, payables, and outstanding vessel accounts.
• Ensure accurate recording of all financial transactions in the accounting system.
• Coordinate with auditors, banks, suppliers, customers, and internal departments when required.
• Ensure compliance with applicable Oman VAT, tax, accounting, and statutory requirements.
• Support management with financial analysis, reports, and other accounting-related requirements.
• Maintain strict confidentiality of company and financial information.
• Perform other finance and accounting duties assigned by management.

Required Qualifications

• Bachelor's degree in Accounting, Finance, Commerce, or a related discipline.
• Professional accounting qualification such as ACCA, CMA, CA, or equivalent will be an advantage.
• 2–3 years of relevant finance/accounting experience, preferably within a shipping agency, maritime, port agency, logistics, or marine services company.
• Candidates with experience in the UAE or Oman shipping industry will be strongly preferred.
• Good knowledge of accounting principles, bookkeeping, reconciliations, invoicing, receivables, and payables.
• Working knowledge of Oman VAT and applicable financial regulations.
• Strong proficiency in Microsoft Excel and accounting/ERP software.
• Good written and verbal communication skills in English.
• Strong attention to detail and accuracy.
• Ability to work independently and meet strict deadlines, particularly during vessel port calls and month-end closing.
• Strong organizational and time-management skills.

Preferred Shipping Industry Experience

Candidates with practical knowledge of the following will be highly preferred:

• Port Agency Accounting
• Vessel Disbursement Accounts (PDA/FDA)
• Vessel-related invoicing and cost allocation
• Supplier and launch service payments
• Crew change and husbandry-related expenses
• Port expenses and agency fees
• Customer SOA and collection follow-up
• Vessel-wise cost and revenue tracking
• Shipping agency accounting procedures

Key Skills

Technical Skills

• Accounting & Bookkeeping
• Accounts Payable & Receivable
• PDA / FDA Preparation
• Bank Reconciliation
• Customer & Supplier Reconciliation
• Invoicing & Collections
• Excel & Accounting Software
• VAT & Financial Compliance

Professional Skills

• Attention to Detail
• Analytical Thinking
• Time Management
• Communication
• Problem Solving
• Teamwork
• Confidentiality
• Ability to Work Under Pressure

What We Offer

• Opportunity to work within a growing maritime and shipping organization.
• Exposure to international vessel owners, ship managers, charterers, suppliers, and port operations.
• Professional and supportive working environment.
• Opportunities for career development within the company.
• Competitive salary and benefits package, commensurate with experience and qualifications.

How to Apply

Interested candidates who meet the above requirements are invited to submit their updated CV along with details of their qualifications, relevant shipping/finance experience, current location to opsintl@bwatershipping.com