Job description

We are seeking a reliable and organized Secretary / Administrative Officer to support management by handling daily administrative, HR, and office coordination tasks. The role requires strong communication skills, attention to detail, and the ability to manage multiple responsibilities efficiently in a fast-paced real estate environment. 

Key Responsibilities

Administrative & Secretarial Duties

• Manage daily administrative tasks for management

• Handle phone calls, emails, and correspondence

• Schedule meetings, prepare agendas, and record minutes

• Organize and maintain physical and digital filing systems

• Prepare letters, reports, and official documents

• Coordinate with external parties (consultants, banks, government entities, suppliers)

HR Support Tasks

• Maintain employee records and HR files

• Assist with recruitment coordination (CV screening, interview scheduling)

• Track attendance, leave records, and staff documentation

• Support payroll preparation by coordinating data with finance/accounting

• Assist in onboarding and offboarding of employees

• Ensure compliance with company policies and local labor regulations

Office & Administration Management

• Manage office supplies and vendor coordination

• Ensure smooth day-to-day office operations

• Support management with travel arrangements and logistics

• Assist in preparing internal reports and management presentations

• Coordinate company events, meetings, and internal activities

Real Estate–Related Support

• Assist in organizing property-related documents and contracts

• Maintain records of leases, property files, and approvals

• Coordinate with sales, leasing, and property management teams when required

Requirements & Qualifications

• Diploma or Bachelor’s degree in Business Administration or related field

• 2–4 years of experience in a similar administrative or secretarial role

• Experience in real estate, construction, or investment companies is an advantage

• Strong organizational and multitasking skills

• Excellent written and verbal communication skills

• Proficiency in MS Office (Word, Excel, Outlook)

• Professional attitude with high level of confidentiality

• Ability to work independently and support senior management

Preferred Skills

• Knowledge of local labor laws and HR procedures

• Experience dealing with government and regulatory entities

• Strong time-management and follow-up skills

female – Philippine nationality

Working Conditions

• Full-time position

• Office-based

• Competitive salary based on experience