Job description

To coordinate, prepare and compile bid submission documents in relation to tendering/bidding activities, tender questionnaires and pre-qualifications;

To organize and harness the efforts of all the involved departments relating to tendering/bidding activities and contract review;

To coordinate customer bid requirements within the various departments and compile all queries and requests for additional information for communication to customers;

To assist the commercial department in cultivating a good relationship with existing and potential associates/customers. 

To vet through incoming tenders and to note down tender due date, project start and end date, tender submission instructions/requirements and mode of submission;

To monitor and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing and preparation of outgoing submissions;

To ensure that tender submissions are standardized in terms of format, font, logo, etc. and in line with  tender requirements. 

• Prepares tenders and standardized tender templates and documentation. 

• Develops the bid and tender strategy

• Prepares initial tender documentation and coordinate obtaining the required approvals. 

• Maintains a list of qualified vendors, especially as related to planned tenders

• Compilation of various input to create a more complete tender proposal

• Monitoring deadlines

• Evaluation and contract negotiation

• Liaises with the User Department on an ongoing basis with respect to Tender requirements and Tender status

• Corresponds with vendors in conjunction with the tender process as required, ie, non-disclosure agreements, confirmation of interest, etc

• Assists in preparation and/or review of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc. 

• Assemble and maintain internal Procurement documentation relating to the tendering process, including recording management approval relating to tendering and contracting actions. 

• Maintains tender files and arranges their archiving upon Tender completion

• Prepares Tenders status reports and expected timelines on a regular basis and when requested. 

• Prepares correspondences to internal departments, bidders and contractors

• Assists with the development of procurement software applications for the Project Implementation Team. 

• Liaises and coordinates activities with Financial Services In view of the developing and changing needs and opportunities within the company during this start-up phase, this position may perform other duties as assigned. 

• Follow through successful acquisitions to completion

Proven expereince within the previous companies is a must. 

Interested candidates can send there resumes to wyne.investments@gmail.com